Sales and Project Coordinator (m/w/d)

    • Job Tracking ID: 512100-767641
    • Job Location: Hamburg, DEU
    • Job Level: Mid Career (2+ years)
    • Job Type: Part-Time/Regular
    • Date Updated: June 04, 2021
    • Years of Experience: 2 - 5 Years
    • Starting Date: July 1, 2021
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Job Description:

Today’s business landscape requires companies to flex with changing global requirements and to leverage digital capabilities to meet customer expectations. Fortna helps clients solve the most complex distribution challenges and ensure business continuity. We are an end-to-end design-build firm, delivering data-driven solutions supported by engineering expertise, intelligent software, and best-fit technologies. Our solutions help improve performance, enable growth, and ultimately, drive profitability.

Fortna | Pierau is known for planning and implementing solutions in the areas of intralogistics, supply chain and logistics IT. In 60 years, we have successfully completed more than 2,000 projects for a wide variety of customers in retail and manufacturing. Well-known German and international companies rely on our services.

Fortna | Pierau is a subsidiary of the globally successful US consulting company Fortna - The Distribution Experts.

The position of Sales and Project Coordinator is primarily responsible for the day-to-day support and administration of a broad range of sales and business-related office operations in the Hamburg office as well as sales and project documentation work and partially administrative project support. The Sales and Project Coordinator will support sales operations and activities while providing administrative support to executives, managers, and other Associates. 


  • General communication (written and oral) with clients, partners, and vendors
  • Support with monitoring the status of various sales and client projects and works with Account Executives, Account Managers and project managers to create and maintain appropriate sales and project documentation, RFP responses, quotations, specifications, ITT documents and tender evaluations. 
  • Compiling sales quotations, sales presentations, contract documentation, project presentations
  • Research of potential prospects in specified verticals and regions
  • Support in SFDC updates
  • Assignment to accounts of incoming invoices in MS Dynamics AX
  • Expense reporting in MS Dynamics AX
  • Directs office activities and functions to maintain efficiency, including managing all aspects of front desk responsibilities including greeting of guests, Clients, and Associates; answering incoming calls in a timely manner; screening and directing calls per established protocol; and opening and sorting incoming mail and packages.
  • Providing support for both in-person and virtual internal and Client meetings, including ensuring that conference rooms are set up properly, meals are ordered in advance, and guests are offered refreshments.  Also assists with creating and scheduling virtual group meetings.
  • Fills in for Project Accountant as needed

Experience and Skills:


  • Office clerk degree (examined) or similar
  • 3+ years of relevant business experience
  • Solid knowledge of Microsoft Outlook and Word; Excel, Powerpoint and working knowledge OneDrive
  • Excellent written and verbal communication skills
  • Fluency in English
  • Ability to multi-task and prioritize in a fast-paced environment
  • Flexible schedule to occasionally accommodate visitors outside of regular office hours
    • Strong interpersonal, organizational, time management and problem-solving skills
    • Ability to perform essential functions of the job 


  • Experience using Microsoft Dynamics AX
  • Experience using SharePoint

We offer

  • An open culture, an uncomplicated cooperation and pleasure in mutual success.
  • Flexible working hours.
  • Good transport connections in the heart of Hamburg-Poppenbüttel.
  • Regular company events.
  • Subsidies for public transport tickets (HVV), company pension plan, nursery. contributions and more.

If you are looking for an opportunity to develop your existing skills in a positive and supportive working environment, think you can add value to our aim of constantly striving to anticipate the rapidly changing needs of our Clients and develop new services to meet those needs, please submit your application and we hope to meet you soon.


Fortna is an equal opportunities employer and welcome applications from all suitably qualified persons.